What is a business document?
Business documents are the agreements and records companies use to do business, and many call for a notarized signature to confirm who signed and when. Common examples include contracts, vendor and service agreements, corporate resolutions, board consents, commercial leases, promissory notes, and various certifications.
Notarization does not make a business document valid on its own, but it adds a layer of proof that the named person signed. Some counterparties, lenders, and government offices require it. If your document relates specifically to forming or governing a limited liability company, see our LLC & Corporate page.
Can it be notarized online?
Yes, most business documents can be notarized online. New Jersey allows remote online notarization of contracts, resolutions, and similar papers. Each signer appears on camera, presents ID, and signs while a commissioned notary completes the certificate.
Whether the finished document is accepted depends on the party relying on it. A bank, counterparty, or agency may have its own requirements about signing order, witnesses, or format. Confirm those before your session.
What you'll need
- The unsigned document as a PDF. Do not sign it in advance.
- A valid, unexpired government-issued photo ID for each signer.
- Each signer on a device with a working camera and microphone.
- A stable internet connection and a quiet, well-lit space.
- Any witnesses the document or receiving party requires.
How BKS Notary helps
You meet a commissioned New Jersey notary in a live video session. The notary confirms each signer's identity, watches each person sign, administers any required oath, and completes the notarial certificates on the record.
You receive tamper-evident, sealed PDFs that a counterparty or agency can verify as authentic and unaltered. Each notarized signature is a separate notarial act, and your full total is shown before you pay. The recording and notarial record are retained in line with New Jersey's requirements.
What the notary does not do
The notary verifies identity, witnesses signatures, and completes certificates. The notary does not give legal or business advice, does not draft or review your contract, and does not confirm that a signer has authority to bind a company.
The notary cannot guarantee that the receiving party will accept the finished document. If you need the agreement itself reviewed, consult an attorney before your session.
Common issues
- Already signed. The notary must watch each person sign. Upload a clean, unsigned document.
- Missing signers. Every person who needs to be notarized must attend and present ID.
- Signing capacity. If someone signs for a company, make sure the document states their title and capacity.
- Name mismatch. Each signer's name should match their ID. Contact us first if it does not.
Frequently asked questions
Can business documents be notarized online?
Yes, most can. New Jersey allows remote online notarization of contracts, resolutions, and many other business documents. The party relying on the document, such as a bank or counterparty, may set its own requirements, so confirm with them first.
Can more than one signer join the session?
Business documents often have multiple signers. Each signer must appear on camera and present valid ID, and each notarized signature is a separate notarial act billed accordingly. Contact us to arrange a session with several signers.
Can you notarize a document signed on behalf of a company?
Yes. An authorized officer or representative can sign in their company capacity and be notarized. The notary verifies the individual's identity but does not verify that person's authority to bind the company. That is for the receiving party to confirm.
Start a Notarization
Meet a commissioned New Jersey notary online and get your business document sealed today.
Start a Notarization